Article I. Name of Organization
Then ame of this organization shall hereafter be known as Phi Theta Kappa of Kentucky.
Article II. Purpose of Organization
The pupose of this organization shall be twofold:
- To achieve the goals and purposes of the International Phi Theta Kappa Honor Society, and
- To promote participation and fellowship among Phi theta Kappa members throughout the Commonwealth of Kentucky.
Article III. Divisions of Organization
Section 1. Members
Part A. Members shall consist of Phi Theta Kappa of Kentucky chapters that meet the requirements for membership in the International Phi Theta Kappa Honor Society, and
Part B. Those members must pay dues of four dollars ($4.00) at the time of initiation or induction for each new chapter member, and
Part C. Dues must be paid in order to retain voting rights and membership in good standing
Section 2. Executive Board
Part A. Officers shall be elected at the regional convention each tear and
Part B. Elected executive board members.
Section 3. Standing Committees.
Part A. Members of standing committees shall be appointed by the regional president and/or the executive board and amy have as few members as the regional president and/or the executive board deems necessary.
Part B. New standing committees may be created by the president of the executive board as needed.
Article IV. Election of Officers
Section 1. Process.
Part A. The regional officers shall be elected annually at the regional convention to be held prior to the annual International Convention.
Part B. Officers shall be elected by a majority vote of the delegates at the regional convention, each active chapter designating one member to serve as the chapter's voting delegate.
Part C. Officers shall assume the duties of thier offices immediately afterwards. Each new officer should participate in a breif orientation with the former regional officers prior to their assumption of office.
Part D. Officers may be removed from office if a complaint passsed and signed by at least two chapters in good standing is received by the regional coordinator and following an obliging vote of 2/3 of the region's chapters. Such an office may appeal a decision to be removed from office by requesting a hearing before the regional executive board, their decision being final.
Part E. The regional coordinator with the approval of the executive board may appoint a replacement for a state officer who, for any reason, fails to fulfill it's obligations or for an officer who resigns from the executive board prior to appointment.
Section 2. Requirements.
Part A. Chapters shall run collectively for regional offices.
Part B. Candidates must be present at the convention in order to participate in the election.
Part C. A representative from each chapter will provide a brief campaign speech at the regional convention.
Part D. Candidate chapters must be in good standing and meet all requirements of membership in the Kentucky Region in order to be elected, and
Article V. Powers and Duties of the Executive Board
Section 1. The President Shall:
Part A. Serve as chair of the executive committe.
Part B. Preside over the regional leadership conference, the regional convention and all regional business meetings, including meetings of the executive board,
Part C. Direct regional activities and projects in conjunction with the regional coordinator, and
Part D. Appoint convetnion committees and other committees or direct the executive board to do so.
Section 2. The First Vice President Shall:
Part A. Serve as chairman of the elections committee,
Part B. Assume the responsibilitiesof the president in his/her absence,
Part C. Assist the president when called upon,
Part D. Report the findings of the elections committee,
Part E. Act as parliamentarian, and
Part F. Oversee the committees appointed by the president.
Section 3. The Second Vice President shall:
Part A. Communicate with all Kentucky chapters through mailing, phone calls and publications, and
Part B. Assist the president when called upon.
Section 4. The Secretary shall:
Part A. Keep accurate records of all regional business meetings,
Part B. Make reports to the internaitonal office, the regional coordinator and the second vice president,
Part C. Assist the president when needed,
Part D. Prepare a treasurer's report for meetings, and
Part E. Coordinate fund raising projects.
Section 5. The Historian shall:
Part A. Collect regional data, pictures and memorbilia for the scrapbook, and
Part B. Keep an up-to-date visual and pictorial record of regional activities in a scrapbook
Article VI. Powers and Duties of Advisors
Section 1. The Regional Coordinator, appointed by the Executive Director, shall:
Part A. Act as the advisor for the regional organization,
Part B. Make appointments for vacant positions on the executive board with the approval of the executive board,
Part C. Collect dues, maintain a regional treasury and execute financial transactions for the region,
Part D. Advise the executive board of any chapter not in good standing, and
Part E. Serve as a liaison among the region's chapters and the Phi Theta Kappa International Headquarters.
Section 2. The Presidential Ambassador shall:
Part A. be appointed by the regional coordinator in consultation with the executive board,
Part B. Be president of a college with a chapter which is in good standing,
Part C. Attend and address members at regional conferences,
Part D. Promote Phi Theta Kappa in Kentucky, and
Part E. Serve a term of one year; he/she may be reappointed for one additional year.
Section 3. The chapter advisors of all chapters in good standing shall maintain communication with the regional coordinator and the executive board.
Article VII. Coventions, Conferences, and Business Meetings
Section 1. Regional Convention
Part A. The regional convention shall be held at least two weeks prior to the annual international convention.
Part B. The host chapter for the regional convention shall be chosen by a majority vote of chapters present at the previous regional convention.
Part C. Any chapter wishing to host the regional convention shall submit a letter of invitation from the college president and/or administration to the executive board three weeks prior to the regional convention when the election of the host chapter is held.
Part D. A representative of each chapter wishing to host the regional convention will be required to meet with voting delegates in a business session prior to the election of the host chapter to explain the qualifications of his/her chapter and to answer questions from the voting delegates.
Part E. The host chapter, with the assistance of the executive board shall:
- Provide an appropriate time and location, and
- Provide a convention agenda approved by the regional coordinator.
Section 2. Regional Leadership Conference:
Part A. Shall be held by the third weekend in October.
Part B. Shall be at the site established during the previous regional convention by the executive board.
Part C. Shall be planned by a committee consisting of one representative from each active chapter and chaired by the host chapter representative.
Part D. The host chapter with the assistance of the planning committee, shall:.
- a. Provide a suitable time and location, and
- b. Provide a conference agenda approved by the regional coordinator.
Section 3. Regional Business Meetings.
Part A. Regional business meetings may be held at the regional convention, regional leadership conference, and the annual international convention of Phi Theta Kappa.
Part B. A special regional meeting may be called any time the regional president is in conference with at least 51% of the regional chapters and the meeting is approved by the regional coordinator.
Part C. Minutes of all regional business meetings shall be sent to all regional chapters.
Part D. Robert's Rules or Order shall be the parliamentary guide at all regional business meetings.
Part E. A regional business meeting will be held at least once during the year at a time other than the business meetings being held at the regional convention and the regional leadership conference. The time for this meeting or other meetings may be set up at the discretion of the executive board.
Article VII. Amendment Procedures
Section 1. The executive board or any chapter may initiate an amendment proposal by presenting the amendment, in writing, to the regional coordinator and to the executive board.
Section 2. Presenting the Amendment
Part A. Written copies of a proposed amendment must be sent to each chapter at least fourteen (14) days prior to voting.
Part B. Amendments may be voted on if they were presented at a previous regional convention, leadership conference or regional business meeting.
Section 3. Amending the constitution shallrequire a two-thrids vote of the chapters at any regional business meeting, if the voting is fdone by mail, a two-thirds vote of all chapters in good standing is required.
Article IX. Ratification
Section 1. This constitution shall become efective upon two-thirds vote of all chapters in the Commonwealth of Kentucky. Chapters not responding with a vote will be countedd in the affirmative.
Section 2. This constitution or any of its provisions may be suspended by a two-thirds vote of all chapters in attendance
Section 3. A like two-thirds vote is required to reinstate any suspended provision.
Section 4. Final interpretation of this constitution shall be the responsibility of the regional president and the regional coordinator, in counsel with the executive director.